While ISO 45001:2018 allows some flexibility in documentation depending on the organization’s size, risk profile, and operational complexity, certain mandatory documents and records must be available during the certification audits.
Mandatory Documents Required
1 Occupational Health and Safety (OHS) Policy
A written statement by top management outlining the company’s commitment to workplace health and safety, compliance with legal requirements, and continuous improvement.
2 OHS Objectives and Plans
Documented, measurable health and safety objectives, along with plans for achieving them.
3 Scope of the OHSMS
A clear document defining the boundaries, activities, and areas covered under the organization’s OHS management system.
4 Roles, Responsibilities, and Authorities
Documented descriptions of individual and team responsibilities related to occupational health and safety within the organization.
5 Hazard Identification and Risk Assessment Procedures
Documented processes for identifying workplace hazards, assessing associated risks, ISO 45001 Certification services in Kuwait and determining necessary controls.
6 Legal and Regulatory Compliance Register
A record listing all applicable occupational health and safety laws, regulations, and standards in Kuwait, along with a system for monitoring compliance.
7 Operational Controls and Procedures
Documented safe work practices and operational controls to manage risks associated with identified hazards.
8 Emergency Preparedness and Response Plans
Written procedures for managing workplace emergencies such as fires, chemical spills, or medical incidents, including drills and training records.
Mandatory Records to Maintain
1 Records of Competence, Training, and Awareness
Proof of employee health and safety training, qualifications, and participation in safety initiatives.
2 Monitoring and Measurement Records
Documentation of workplace safety inspections, incident statistics, environmental conditions, ISO 45001 Certification process in Kuwait and health surveillance reports (if applicable).
3 Incident and Accident Reports
Records of workplace injuries, illnesses, near-misses, and the corrective actions taken.
4 Internal Audit Reports
Records of scheduled internal audits, findings, corrective actions, and follow-ups.
5 Management Review Meeting Minutes
Evidence of top management’s periodic reviews of the OHSMS’s effectiveness, including decisions on improvements.
6 Corrective and Preventive Action Records
Documentation of non-conformities, investigations, root cause analyses, and corrective action implementation.
Conclusion
For ISO 45001 Implementation in Kuwait, companies must maintain a comprehensive set of documents and records to demonstrate the effective implementation of their occupational health and safety management system. These documents help ensure operational safety, legal compliance, and continuous improvement while providing essential evidence during certification audits.